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Registration Form

language | registration desk | registration | room sharingcosts | cancellation |
oral presentations | poster presentations | poster awards | projection assistance

Proceed to the registration form page to register for the meeting. For guidelines of submission of your abstract go to abstract submission page

The official language of oral and poster presentations at the meeting is English.

Registration desk
At the meeting, the registration desk will be open on Tuesday 1 June from 09.00-13.00 h and 18.00-18.30, on Wednesday and Thursday 2-3 June from 08.00-13.00 h and 18.00-18.30, and Friday 2-4 June from 08.00-13.00 h.

The Endo-Neuro Meeting uses this website for registration (see registration form). Deadline for registration is May 1, 2004. Receipt of your registration will be confirmed by an automatic e-mail.
Definitive confirmation of the registration follows upon receipt of payment of the meeting fee on Postbank account 7905966 of the Endo-Neuro-Psycho Meeting, Heidelberglaan 100-NEUR-G03228, 3584 CX Utrecht. Reservations can be made definitive only when your meeting fee is received by the deadline of May 15, 2004. Please make sure that the payment is recognizable for the organizers as transferred by you as registrant. Preferably use your personal bank account since tranfers through administrative offices usually leads to anonymous 'ghost' payments.
After May 1, e-mail registration will be blocked. Registration is thereafter only possible at the meeting. The on-site meeting fee is however considerably higher (see below). After May 15, hotel accommodation should be arranged directly by contacting Hotel 'Doorwerth'. If still available, they will offer you the room prizes as indicated below.

Call for room sharing
Only early payment of the registration fee guarantees a room in the meeting hotel Doorwerth on the basis of 'first paid first reserved'. So, don't wait till the payment deadline with your money transfer. Since a limited number of rooms is available, partipicants are strongly advised to sign up for room sharing.

Registration fees are listed below. Prizes upon electronic registration before May 1 are also indicated on the registration form.  
The day registration fee is waived for speakers for the day of their presentation (once only), but not for speakers of satellite sessions.
Members of the Netherlands Society for Endocrinology are offered a discount of
20 for the 2-day Endo package, members of the Neurofederation for the 2-day Neuro or Psycho package. Discount is offered only once. Attendance for the full 4-day meeting provides an additional 20 discount irrespective memberships. Speakers are not eligible for this discount.

  Payment in advance Payment at meeting  Payment at hotel counter
Fees per day, except for package fee before May 15 on site on site
Day (incl. program booklet, lunch. drinks)    45    55 -
Dinner    30   35 -
Single room    70 -    95
Double room    40* -    55*
   * sign up of roommate is required
Endo package (day 1/2)
(NVE members only)
170 single 
140 double
includes day fees for June 1and 2, accommodation and dinner on June 1 with 20 discount.
Neuro package (day 2/3)
(Neurofederation members only)
170 single
140 double
includes day fees for June 2 and 3, accommodation and dinner on June 2 with 20 discount.
Psycho package (day 3/4)
(Neurofederation members only)
170 single
140 double
includes day fees for June 3 and 4, accommodation and dinner on June 3 with 20 discount.
Full meeting package 440/460 single
350/370 double  
full package with discount of 40 (members of NVE or Neurofederation) and of 20 for others.

The total amount of registration and accommodation costs can be restituted if cancellation is done by e-mail to the address before 15 May 2004. Refunds for cancellations received after 15 May and before 1 June 2004 will only be made in exceptional circumstances. Substitute participations will be accepted.

Oral presentations
Oral presentation times are either 15, 30 or 45 min, all including discussion time. Presentation times are indicated between brackets on the program pages. The moderator of your session will help you keeping your presentation within the allotted time frame.
In all lecture rooms, beamer projectors but no laptops are available. The moderator of the session will provide the laptop facility. 

Ideally all PowerPoint presentations of a session should be loaded on one laptop so that no re-plugging is needed between the talks. For smooth projections via the beamer, presenters are therefore requested to put their presentation file on a CD-ROM and contact the moderator of the session so that the files can be loaded on a single laptop computer.

Poster presentations 
The poster session Endocrinology will be held
on Tuesday 1 June between 13.00-15.00 h (during which lunch will be served). Posters can be mounted from 09.30 h onwards, and have to be removed before Wednesday 2 June 08.30 h.
The poster session Molecular and Cellular Neuroscience 1 is scheduled on Wednesday 2 June between 15.00-16.30 h. These posters can already be mounted from 08.30 h onwards, and have to be removed before Thursday 3 June 08.30 h. 
The poster session Molecular and Cellular Neuroscience 2 is scheduled on Thursday 3 June between 10.00-11.30 h. These posters can be mounted from 08.30 h onwards, and have to be removed before Friday 4 June 08.30 h. 
The poster session Cognitive and Behavioral Neuroscience is scheduled on Friday 4 June between 10.00-11.30 h. These posters can be mounted on from 08.30 h onwards, and have to be removed at the end of the meeting. 
Poster boards are sized 100 cm wide x 120 cm high. Posters are mounted using drawing pins, which are available at the poster session site.

Poster awards
For the Endocrinology, Neuroscience 1 and 2 and Cognitive and Behavioral Neuroscience poster sessions, posters will be awarded for presentation and quality. Poster selection committees appointed by the three scientific program committees will announce the winners in Poster award ceremonies that will be held respectively during the dinner of 1 June (Endocrinology), the dinner of 2 June (Neuroscience 1), following the EKN Lecture on 3 June (Neuroscience 2) and at the end of the meeting on 4 June (Cognitive and Behavioral Neuroscience).

Call for projection assistance
Students are eligible for free participation and dinner if they are willing to help the organization as projection assistant. You can sign up for this through the registration form.