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INSTRUCTIONS FOR MODERATORS
The scientific and practical organization of the Endo-Neuro-Psycho
Meeting sessions is in the hands of moderators. Below are the guidelines
for moderators as set up by the organizing committee of the Dutch
Endo-Neuro-Psycho Meeting 2005 (ENP2005), including the conditions under
which speakers may be invited.
Moderators are reminded that the organizing committee, apart from
paying for the travel costs and accommodation of one main introductory
speaker from the Netherlands or abroad, specifically welcomes young
researchers to speak at the meeting. Please check our website with the
history of the Endo-Neuro-Psycho Meeting for more detailed information (www.enpmeeting.nl/enp/history).
Deadlines:
15 December 2004: definitive session proposal with an outline of
confirmed speakers handed in
15 February 2005: definitive programs to be handed in (all speakers
confirmed)
1 April 2005: abstracts speakers
All moderators please follow these detailed guidelines:
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You invite the speakers for your session yourself. Standard
length of a session is 90 minutes, into which should fit one 30-minute
lecture by a senior scientist and four short presentations, each about
15 minutes, by (young) researchers (all including discussions). In
exceptional cases, and only in consultation with the organizing
committee, two 30-minute lectures and two 15-minute presentations are
possible, or one 45-minute lecture and three 15-minute presentations.
Please note: in order to enable an exchange between parallel
sessions you must adhere to the strict rule of 15- or 30-minute
presentation times.
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Travel costs for Dutch speakers are not reimbursed. Please note
that speakers must register (free of charge) for the day of their
presentation. Around 15 April 2005 you will be informed by the
organizing committee whether your speakers have registered.
-
A travel refund for costs made in the Netherlands is available for
‘main speakers’ from the Netherlands.
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You are responsible for the travel schedule of non-Dutch ‘main
speakers’, including their transportation from Schiphol airport to
Doorwerth. It is also your duty as moderator to ensure that your
speaker has registered for participation. Non-Dutch main speakers
can register free of charge for any or all of the events
(participation, accommodation, dinner), through the registration form
on the website (www.enpmeeting,nl) (available from mid-February 2005).
Around 15 April 2005 the meeting secretariat will send a reminder
should the registration not have been received. Costs of accompanying
persons will not be reimbursed.
-
Travel costs of non-Dutch main speakers are reimbursed as follows:
- plane tickets (APEX economy class tariff,
maximum € 1200).
- train tickets (Schiphol-Arnhem)
- private transportation at € 0.30 per
kilometer
- taxi costs Arnhem-Doorwerth
- restitution is paid on the basis of a
reimbursement form (plus submission of tickets and
receipts) and the amount due is paid either into your account, or
straight into your guest’s. There will be reimbursement forms
available at the meeting, but the organization will also send one by
e-mail.
- If necessary an extra night’s accommodation
can be claimed for speakers from continents other than Europe, up to a
maximum of € 200.
-
Your definitive proposal with regard to the speakers, including the
preliminary titles of their talks, and a summary of which speakers
have confirmed is expected as soon as possible, but at the latest
on 15 December 2004. Please send this information to your contact
in the organizing committee, or to
ENPmeeting@neurofederatie.nl
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On 15 January 2005 at the latest your definitive session
schedule must be in the hands of the organizing committee. Please
include names of speakers, titles of talks, length of talks, and
session chairperson (if you are not chairing yourself) and send to
ENPmeeting@neurofederatie.nl
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On 1 April 2005 at the latest the speakers’ abstracts must be
in possession of the organizing committee. This is also the day on
which abstract submission closes. Instructions for sending the
abstract will be published on the website from mid-February 2005. As a
moderator you can register for the day of your session free of
charge. If you have (a) co-moderator(s), this free registration is
valid only for the head-moderator, or for the first chairperson of the
session.
As moderator you are
responsible for a laptop during the session, only a beamer will be made
available by the organizers. You are advised to collect the files of the
presentations on a single laptop to allow shift and smooth change
between presentations. You are also requested to bring in your laser
pointer.
The 4th Endo-Neuro-Psycho Meeting will be advertised from 15 January
2005 onwards, through a poster, an e-mail alert to the participants of
the previous Endo-Neuro(-Psycho) Meetings, and through simultaneous
announcements of the contents on the website www.enpmeeting.nl. As of
1 March 2005 the definitive program will be published on this website,
and prospective participants will be able to register and send their
abstracts.
An indication of the Meeting costs per day are: day program € 60, dinner
€ 35, single accommodation € 85, double accommodation € 55 per person.
If you have any questions regarding the above, please contact the
chairpersons of the scientific preparation committees.
Sytze van Dam (chairman endo-program committee)
t +31 (0)20 599 3503
p.s.vandam@olvg.nl
Bart Ellenbroek (chairman neuro-program committee)
t +31 (0)24 361 6479
a.ellenbroek@pnf.umcn.nl
Miranda van Turennout (chairwoman psycho program committee)
t +31 (0)24 361 0656
miranda.vanturennout@fcdonders.kun.nl
Version 10/02/05
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